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Metadata

Metadata is the magic that makes your site searchable and your assets accessible. This course will walk you through gathering information and building a metadata type that works for your organization.
Ask your users (or observe them)

Learn about their search habits: Do they search for filename? Do they expect the content of images to be searchable? Do they prefer to browse?

Document the information your users expect to find about assets (e.g., licensing information, description, etc.).

Metadata makes searching quick and easy and provides information for anyone viewing or using the asset. Metadata also keeps information about an item with an item.   

Categories are a way to taxonomize, that is, classify assets into an ordered system. Taxonomy is different than metadata, but still important, especially for those users unfamiliar with how your system is organized. Used together, metadata and categories help your users access all the assets in your site.

Additional Resources:

  1. Metadata Matters
  2. Migrating to the Widen Collective®
  3. Metadata Quick Start

Having solid ways to organize and classify my assets is crucial to a successful DAM.

Metadata standards (called metadata types in Collective) help organize all the information about a group of assets. Learn how to structure metadata fields, controlled vocabulary, dependent metadata fields, categories, and more.

Additional Resources:

  1. Metadata Best Practices
  2. Category Brainstorm Activity
  3. Metadata Brainstorm Activity
Get started

Review your company website, shared drives, and other common storage spaces to  guide your metadata category structures.

Create metadata types and categories with this click-by-click screencast.

Additional Resources:

  1. Metadata Matters
  2. Migrating to the Widen Collective®
  3. Metadata Quick Start
Your turn

Create an all-purpose metadata type that can be used for all assets.

Now it’s time to test metadata types and add metadata. This video will walk you through it – complete with screencasts.

Additional Resources:

  1. Categories
  2. Categories Administration
  3. Notes from the Field 
Time to test

Get feedback your metadata with a variety of assets and users.

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